Fiscal Accountability

Accountability is important when managing grant funds. Consequently, PCCD follows these practices:

•             Requires that grantee expenditures are consistent with approved budget categories, eligible for reimbursement, and supported by documentation. If notified by PCCD, grantees must submit financial back-up for some or all of the categories included in their Egrants fiscal report.

•     Requires accounting systems be able to identify revenue and expenditures for each PCCD grant separately from all other revenue and expenditure sources.

•             Reimburses only actual expenditures recorded on the required fiscal report, which must be submitted quarterly (monthly or more frequently for those agencies experiencing cash flow problems).

•             Allows grantees to include expenditure detail by line item instead of just the overall budget category expenditures, making sure each line item matches what is in the approved budget.

•             Conducts onsite fiscal monitoring of grants across all state- and federally funded projects.